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Date Issue: 30 September 2014

Closing Date: 15 October 2014
 

Recruitment opens to: Internal and External Candidates

Type of contract: Fixed - Term

 

Under the authority of the Head of UNESCO Office the incumbent shall perform the following duties:

• Assist in the day-to-day functioning of the Office by preparing the daily agenda, appointments and meetings with Government authorities, national and international institutions, etc. and supervising work prepared for the visa/signature of the Head of Office by checking for content, grammatical and typographical errors and ensuring compliance with UNESCO’s rules and regulations.
   
• Assume the organization of the Office by classifying and filing reports, documents, letters, work plans, project reports, monitor and follow-up pending affairs and contribute to a permanent updating of the Office physical and electronic records. Follow-up on pending office activities on due dates. Provide support in the monitoring of programme activities
   
• Screen and analyse incoming and outgoing mails and correspondence, channel to relevant officers; draft correspondence and documents in English and Arabic and write answers to requests. Make translation from Arabic into English and vice versa. Answer and filter telephone enquiries, prepare draft responses. Take notes and prepare minutes of internal staff meetings, ensuring that appropriate attention is given to the follow-up by responsible officers. Provide general information on questions related to the activities of the Office.
   
• Prepare official travel arrangements for the Head of Office; initiate travel authorizations, ask for visa; prepare mission reports; assist in the follow-up of activities in coordination with the administrative services and programme staff.
   
• Ensure rapid and effencient flow of communication/information system between the Head of Office, staff  and Headquarters.
   
• Additional activities that may be required to ensure the success of the work team.

REQUIRED QUALIFICATIONS

• Secondary education with relevant diploma in secretarial/administrative training.

• Proven ability in use of office equipment and commercial software applications (MS Word, Outlook, Power Point, etc.)

• Minimum of three (3) years’ of professional experience in a similar post, preferably in an international Organization or UN Agency.

• Excellent interpersonal and communication abilities including written and oral communication.

• Excellent organization and coordination abilities.

• Discretion, tact, diplomacy, confidentiality and ability to deal with sensitive issues.

• Ability to work in a multi-cultural environment.

• Flexibility to adjust to different working schedules and priorities.

• Very good knowledge of English and excellent knowledge of Arabic;

DESIRABLE QUALIFICATIONS

• Experience in an international Organization.

• Knowledge of UNESCO rules and practices, procedures, protocols, to carry out a variety of administrative tasks would be an asset.

• Knowledge of another official language of the United Nations (French) would be an asset.

BENEFITS AND ENTITLEMENTS

UNESCO salaries in Khartoum are paid in Sudanese Pounds, exempted from income tax. The annual remuneration for this post will start from SDG 53.020. Other benefits include: 30 days annual leave, family allowance, medical insurance and pension plan.

HOW TO APPLY

All the candidates should submit their application letter and CV using UNESCO CV Standard to be downloaded from UNESCO website to the address unesco.kha.job@unesco.org : please clearly indicate in the subject of your application message the post title and post number.

Download: UNESCO CV APPLICATION FORM
http://www.unesco.org/new/fileadmin/MULTIMEDIA/HQ/ED/pdf/UNESCOCV-E.doc
 

Application with no such indication in the subject line or CV not provided in the UNESCO CV standard form (attached) will not be considered.

UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITEMENT PROCESS

Please note that UNESCO is a non-smoking Organization.