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Coordination Officer
UNV
 Section/Unit: Support to the Resident Coordinator’s Office
 Grade Level: National UN Volunteer
 Supervisor: Head of CS Office
 No. of Post: 1
 Duty Station: Khartoum
 Duration: One year renewable, based on availability of funding and satisfactory performance.
 Closing Date: 22 Sept 2014

 
 Background:

The UN Coordination Support Office (UN-CSO) serves the UN Country Team (UNCT) and its sub-committees, in Sudan by leading, supporting and strengthening strategic, streamlined and forward–looking coordination of UN operational and programmatic level that advances high–level recovery and development results and promotes harmonization and efficiency of the UNCT interventions on the ground.

The United Nations Development Programme (UNDP) is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. The UNDP operates in 166 countries, working with people on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and its wide range of partners. UNDP’s focus is helping countries build and share solutions to the challenges of: Democratic Governance; Poverty Reduction; Crisis Prevention and Recovery; Environment and Energy; HIV/AIDS

UNDP helps developing countries attract and use aid effectively. In all its activities, it encourages the protection of human rights and the empowerment of women. UNDP focuses on key development issues, providing measurement tools, innovative analysis and often controversial policy proposals. In all its operations, UNDP well-coordinated and inclusive approach seeks to ensure the most effective use of UN and international resources.

 

 

 

 

 



 
 Duties and responsibilities:

Under the daily supervision of the Head of CS Office, the Coordination Officer will provide support to the implementation of the United Nations Development Assistance Framework (UNDAF) and support to the RC and UNCT. The key results have an impact on the success of the UN Country Team activities. In particular, the key results have an impact on the design and implementation of UN programme activities, strengthening of strategic partnerships for UNCT Programming including UNDAF implementation. Under overall supervision and guidance of the Head of RC Office, the Coordination Officer will support the RC office in the operations of the office.

 

Coordination

 

  • Ensure preparation and implementation of the RC and UNCT Annual Work Plan.
  • Preparation and drafting of the RC Annual Report.
  • Support various interagency coordination mechanisms including the organization of UNCT meetings, with preparation of agenda, background documents and minutes; follow up on decisions and actions and act as secretariat for UNCT meetings.
  • Provide inputs to the UNCSO weekly meetings and attend meetings.
  • Identify and recommend to the RC proposals/actions for enhancing inter-agency cooperation and coordination.
  • Facilitate interaction between UN visiting missions and UNCT through the promotion and organization of ad-hoc meetings and/or briefing/debriefing sessions.
  • Provide technical support for UNCT Retreats to review the annual work plan and other UNCT meetings and workshops.
  • Act as a focal point for non-resident Agencies (NRAs), ensuring that NRAs are timely informed on interagency processes and opportunities; coordinate for NRAs’ contributions to strategic documents and processes.
  • Coordinate inter-agency planning and mapping exercises in cross-cutting areas (youth, gender, human rights, etc.) to feed into UNCT strategies, and organization of joint initiatives and events; develop tools and materials as appropriate.
  • Provide support to high level visits through participation in the development of the agenda, scheduling of meetings at senior level, setting up of conference facilities and preparation of reports.
  • Participate in and support the preparation, management of the CSO budget in relation to the CSO annual work plan.
  • Provide support to the Operations Management Team (OMT) and the Programme Management Team (PMT) and ensure that issues are brought forward for the attention of the UNCT as needed.
  • Provide direct support to the RC upon request.
  • Coordinate and support Joint Programmes.

 

Support in monitoring the UNDAF implementation

 

  • Effective support to UNCT in implementation of country programming processes and products, including CCA and UNDAF and UN programmes.
  • Support to follow up of the implementation of the Secretary-General’s reform program, particularly as it affects the UNCT in Sudan.
  • Support the management of the implementation of UN common programming processes, including: work plan, UNDAF 2013-2016.

 

Information Management and Knowledge Networking

 

  • Manage and coordinate weekly reports from field offices and produce a joint CSO weekly report.
  • Manage and coordinate monthly reports/overview from field offices and produce a joint CSO monthly overview report.
  • Ensure internal and external information distribution.
  • Compile and manage mailing lists.
  • Maintenance, update and manage information on the UN Sudan website.
  • Maintenance of the systematic information on RC system activities through the use of a UN Sudan web based library.
  • Arrangement of regular forums and events on issues related to UN activities.
  • Identification of sources of information related to coordination.
  • Provision of referral services for NRAs to access national institutions and processes and for national partners to access the expertise of NRAs.
  • Organization of trainings to UN staff on coordination issues.
  • Assist in the supervision and training of interns and UNVs assigned to the CSO.
  • Contribute to UN external communication and outreach campaigns through coordination and monitoring of initiatives led by the CSO.

 

Furthermore, UNV volunteers are encouraged to:

 

  • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
  • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; network and build relationships with local organizations, groups or individuals, and support and/or participate in local volunteering initiatives; reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
  • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; initiate and/or participate in local volunteer groups, including assisting them in submitting stories and experiences to the World Volunteer Web site;
  • Promote or advise local groups on the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible;
  • Encourage, mobilize and support co-workers, fellow UNV volunteers and members of the local community to play an active part in peace and development activities on a voluntary basis;
  • Discuss with supervisors how volunteerism for peace and development can be mainstreamed in the assignment and integrate activities promoting volunteerism for peace and development into work plans;
  • Assist with the UNV “buddy programme” for newly arriving UNV volunteers.

 

Results/Expected Outputs:

 

  • Efficient, timely, responsive, client-friendly and high-quality support rendered to the CSO, the UNCT and affiliated bodies;
  • A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

 

Promotion of the UN Volunteer Programme mandate

UN volunteers are expected to integrate the UN Volunteers Programme mandate within their assignment as well as promote voluntary action through engagement with communities (urban & rural) during the course of their work. As such UN volunteers should dedicate a proportion of their working week to the following in support of and in synergy with their primary role as Associate Civil Engineer.

 

  • Strengthen knowledge and understanding of the influence of voluntary action by rights holders (the citizenry) in the realization of their rights through the following;
    • research of the subject matter,
    • develop knowledge of non-profit community based organizations promoting a rights based approach to development and peace-building and engage with them,
    • undertake awareness-raising (promotion) activities to increase others’ knowledge of their rights and obligations to uphold human rights principles (rights holders and duty bearers) and
    • encourage local people to volunteer thought and action to the development of their communities on the basis of human rights principles
  • Build relationships with a wide range (private/public) local organizations, groups or individuals and support and/or participate in community driven voluntary activities and assist them to tell their stories to the World Volunteer Web site;
  • Encourage, mobilize and support co-workers and fellow UN volunteers to better understand the connections between human rights and voluntarism;
  • Monitor on a continual basis the impact of integrating human rights work with voluntary action at the community level;
  • Contribute to articles/write-ups on the findings from the monitoring process and experiences from the above outlined activities and submit them to UNV publications/websites, newsletters, press releases, etc.;

Promote and/or advise local groups in the use of OV (online volunteering), and encourage relevant local individuals and groups to use OV whenever technically


 
 Minimum Qualification, Skills and Experience Required:

  1. Qualifications, skills, experience:

The incumbent must be a dynamic, multi-functional person, who supports CSO with professionalism, dedication and client orientation. The following qualifications are required:

  • Advanced University degree (Master’s Degree or equivalent) preferably in political or social science, international development, public administration, economics or in a technical or other relevant field.
  • Minimum of five years of relevant experience in the field of international development/ humanitarian affairs.  Employment record must include program management experience and support to policy analysis.
  • Knowledge of the UN Resident Coordinator System is an asset.
  • Strong interpersonal skills and ability to work under pressure and meet deadlines.
  • Ability to work with minimum supervision, with efficiency, competency and integrity with people of different national backgrounds.
  • Ability to effectively handle multiple tasks without compromising quality, team spirit and positive working relationships with all colleagues.
  • Experience in working with international NGOs or donors.
  • Excellent drafting skills and presentation/facilitation skills in English.
  • Dependability, reliability and initiative.
  • Excellent written and oral skills in English and Arabic.

b)   Competencies and values:

Professionalism – Comprehensive knowledge of and exposure to a wide range of recovery, development and humanitarian issues; conceptual and strategic analytical capacity, to analyze and articulate complex issues that require a coordinated UN response; demonstrated problem-solving skills and ability to use sound judgment in applying technical expertise to resolve a wide range of complex issues/problems; strong negotiating skills and ability to influence others to reach agreement; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); very good knowledge of institutional mandates, policies and guidelines.

Commitment to Continuous Learning -- Willingness to keep abreast of new developments.

Communications – Excellent communication (spoken and written) skills including the ability to convey complex concepts and recommendations to staff at senior levels, both orally and in writing, in a clear, concise style.

Planning & Organizing – Ability to coordinate the work of others, work on tight deadlines and handle multiple concurrent projects/activities.  Exceptional organizational skills and attention to detail.

Technology Awareness – Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, spreadsheets, internal databases, Internet, etc.

Teamwork – Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

 

 


 

A 12-month contract; monthly volunteer living allowance (VLA) intended to cover housing, basic needs and utilities, equivalent to US$ 638; settling-in-grant (if applicable); life, health, and permanent disability insurance; return airfares (if applicable); resettlement allowance for satisfactory service.









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