Purpose of Job:

To increase the impact of the British Council’s work in Education and Society and the Arts through managing the direct and indirect delivery of a portfolio of large scale and local projects, increasingly through partnerships, to meet the British Council’s objectives and targets and partner expectations in Sudan.

To manage a network of internal and external partners and service providers to meet all project targets ensuring that our work is delivered to high quality and with maximum effectiveness and efficiency.

Context and Environment:

(e.g. dept.  description, region description, organogram)

British Council has operated in Sudan since 1947 with the aim of building cultural and educational relations between the Sudan and the UK. British Council Sudan is based in its Khartoum offices and offers a full range of British Council programmes including a Teaching Centre, Examinations, project management on behalf of other donors, and its own Grant-funded projects. From July 2011 it covers all of Northern Sudan with a separate Directorate formed for South Sudan.

This post covers Northern Sudan only. We aim to increase our impact by working more closely with partners and putting a new focus on sales and finance/business improvement.

The post is placed within the Programmes Team responsible for managing a portfolio of Large Scale Projects (LSPs) and Local Cultural Relations Projects (LCRs) in the areas of Education and Society and the Arts. The Programmes Team consists of two Projects Delivery Coordinators reporting to two Projects Delivery Managers. Both Projects Delivery Managers report to the Business Director who in turn reports to the Country Director to deliver agreed portfolio of projects.

Accountabilities, Responsibilities and main Duties:

(including people management and finance)

The post holder will Manage one Projects Delivery Coordinator and is accountable for high quality of delivery of Large Scale Projects (LSPs) and Local Cultural Relations Projects (LCRs) as agreed with the Business Director in line with the British Council’s Equal Opportunities & Diversity, Child Protection and other overarching corporate policies. Key duties include:

Project Management and Delivery:

To implement a portfolio of large scale and local projects through partnerships to meet all project targets:

• Project plans implemented on time, to high quality and within budget to ensure experience of participants / audiences meets high expectations.
• All returns and actions requested are delivered to country, regional and global deadlines and to appropriate quality standards.

Budget Management:

To manage project budgets and ensure that all financial transactions related to project activity are done to corporate standards:

• Run monthly SAP budget management reports to ensure that spend targets are on track to provide assurance at Financial Control Compliance Framework (FCCF) meetings. 
• Accurate and timely financial processes including but not limited to reconciliation reports, debtor and creditor management and others as required.

Monitoring and Evaluation:

To ensure that monitoring process is embedded, project outcomes and impacts are measured and reported according to corporate standards, evaluations are conducted and lessons learned fed into ongoing project design and delivery:

• Scorecard date collected, monitored and submitted in a timely manner for all grant funded activity to ensure that data reflects true reach and impact.
• Evaluation data analysed, reported and followed. Lessons learned effectively captured, shared and actioned to demonstrate improvements.    

Resources and People Management:

To effectively manage resources for project activity:

• Resources (financial, physical and human) required to implement project activity accurately allocated, forecasted, monitored and reported.
• Relevant business processes (procurement, sales, travel and expenses, etc.) carried out in line with corporate standards using SAP where appropriate.
• Suppliers selected and managed to maximum value for money, needs of internal and external stakeholders analysed, understood and fully taken into account.   

Risk Management:

To identify, assess, report and monitor progress in addressing risks to the achievement of project objectives.

Marketing and Communications:

To ensure that projects are marketed to the highest standards in print (press, publications), digitally (websites, social media, TV, radio) and at events (conferences, workshops, meetings).

Line management: of Projects Delivery Coordinator(s) in accordance with corporate performance management system and other administrative work as required.

Key Relationships:

(include internal and external)

Internal:

Country Director, Business Director, Programmes Team, Decision Support Team, Customer Services Team and Regional Project Managers.

External:

Network of Partners and projects stakeholders, Funders of projects, local delivery partners, vendors / service providers.

Special requirements of the job:

(e.g. travel, unsocial/evening hours, restrictions on employment etc)

Some unsocial hours, weekend work and travel (domestic and international) may be required occasionally.

Please specify any passport/visa and/or nationality requirement. Right to live and work in Sudan.

Please indicate if any security or legal checks are required for this role. Criminal records, military service and/or child protection checks may be carried out.

Person Specification

Behaviours and Skills:

Behaviours:

• Shaping the future (essential): Looking for ways in which we can do things better.
•  Working together (essential): Establishing a genuinely common goal with others.
• Being Accountable (more demanding):
• Putting the needs of the team or British Council ahead of my own
• Making it happen (more demanding):
• Challenging myself and others to deliver and measure better results.

 Other Behaviours:

• Creating Shared Purpose (essential): Communicating an engaging picture of how we can work together.
• Connecting with others (more demanding): Actively appreciating the needs and concerns of myself and others.

Skills and Knowledge:

• Project and Contract management (level 2)
• Development and delivery; business and systems procedures; monitoring, evaluating and reporting; tendering and procurement
•  Financial planning and management (level 2):
• Planning and forecasting; risk management; receipts and payments process; impact of financial transactions on statutory reporting and other obligations.

Language skills: High level of Arabic and English language (IELTS 6 or above equivalent).

Experience:

• Experience of managing client / partner funded projects.
• Experience of managing the delivery of projects delivered through partners and / or using outsourced providers.
• Experience in events management.
• Six years’ experience including two years in managerial role

Qualifications:

• University Degree in project management , business or social studies.

Other important features or requirements of the job

Business support services work requires occasional work outside conditioned hours, for example in the evenings or at weekends. TOIL should be agreed with the line manager in advance to maintain an adequate work-life balance. Postholder may be required to travel abroad or to other offices in the region and should therefore hold valid travel documents.

Please use the attached British Council Behaviours and Role Profile as a guide to assist you in completing your application:
- Application Form
- British Council Behaviours
- Role Profile

To apply please login and upload your completed application form.

Only Shortlisted candidates will be contacted.