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Administrative Assistant
UNESCO
 Vacancy No: 5SDBFM0701RP
 Annual Salary: 66,140 Sudanese Pounds
 Type of contract: Fixed-Term
 Section/Unit: Administrative Office
 Grade Level: L5
 Duty Station: Khartoum,Sudan
 Closing Date: 07 Sept 2014

 
 Background:

UNESCO is seeking for Administrative Assistant.

Recuritment open to Internal and External candidates.
 



 
 Duties and responsibilities:

MAIN RESPONSIBILITIES:

 

Under the authority of the Head of UNESCO Khartoum Office, and under the direct supervision of the Administrative Officer, the incumbent shall perform the following duties:

 

  • Act as Certifying Officer ensuring that office financial transactions are in compliance with UNESCO regulations, rules, policies and procedures up to authorized level.
  • Assist in the preparation of budgetary (programme and extra budgetary projects) and financial reports, statistics or projections for use of managers.
  • Monitor and control commitments and expenditures.
  • Keep track of budget levels and alert the Administrative Officer and concerned managers to avoid potential shortfalls in funds.
  • Assist the Administrative Officer in Human Resources administrative matters.
  • Assist in all security matters.
  • Additional activities that may be required to ensure the success of the work team.

 


 
 Minimum Qualification, Skills and Experience Required:

REQUIRED QUALIFICATIONS

 

  • Secondary and/or vocational education preferably followed by finance and/or accounting training;
  • At least five years of work experience in finance and/or accounting;
  • Good interpersonal and communication (oral and written) skills;
  • Good organizational and coordination skills;
  • Ability to work as part of a team, to take initiative and provide quality and timely support and services;
  • Discretion and capacity to deal efficiently and tactfully with people of different cultural backgrounds;
  • Flexibility to adjust work schedules and priorities;
  • Proven computer skills (MS Word, Excel, Data base systems, Outlook, Financial software, etc.);
  • Excellent knowledge of English.

 

DESIRABLE QUALIFICATIONS

 

  • Diploma in accounting would be an asset;
  • Knowledge of SAP technology software  would be an asset;
  • Knowledge of  IPSAS basic accounting policies would be an asset;
  • Knowledge of other UN language (French) would be an asset.
  • Good knowledge of Arabic would be an asset.

If shortlisted, candidates will be required to pass standard tests:

 

            Skills at standards tests:

 

  • Basic knowledge in accounting in the other language;
  • Basic calculation in Excel sheets;

 

Additionally, a written test may be used in the recruitment of the post.

 

 

CONDITION OF EMPLOYMENT

 

UNESCO salaries in Khartoum are paid in Sudanese Pounds, exempted from income tax. The annual remuneration for this post will start from SDG 66,140. Other benefits include: 30 days annual leave, family allowance, medical insurance and pension plan.


HOW TO APPLY

All the candidates should submit their application letter and CV using UNESCO CV Standard to be downloaded from UNESCO website to the address unesco.kha.job@unesco.org : please clearly indicate in the subject of your application message the post title and post number.

Download: UNESCO CV APPLICATION FORM
http://www.unesco.org/new/fileadmin/MULTIMEDIA/HQ/ED/pdf/UNESCOCV-E.doc
 

Application with no such indication in the subject line or CV not provided in the UNESCO CV standard form (attached) will not be considered.

 

Please note that only candidates resident in Sudan may apply for General Service posts at duty station.


UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITEMENT PROCESS

 

Please note that UNESCO is a non-smoking Organization.








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