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Admin/Finance Assistant
UNDP
The United Nations Development Programme (UNDP), Khartoum is seeking qualified candidates for the following post:

 Section/Unit: UN-Habitat (United Nations Human Settlements Programme)
 Grade Level: SB2-5
 No. of Post: 1
 Duty Station: El Fasher
 Duration: One Year
 Closing Date: 30 July 2014

 
 Background:

UN-Habitat in Sudan has developed in recent years a complex but consistent programme that addresses sustainable urbanization, public/basic services delivery, housing development and livelihoods, among other aspects, with activities ranging from policy and strategy making, to studies and assessments, training and capacity development, and implementation of physical interventions at the local level, using participatory approach and alternative construction technologies. Up to now the programme is been implemented in Khartoum State, Southern Sudan and Darfur, and has the ambition to expand to Eastern Sudan, as well as starting national initiatives.

 

In the context of the ongoing conflict in Darfur, UN-Habitat is intensifying its urban planning and human settlement programmes to complement humanitarian assistance and prepare the grounds for an eventual transition to recovery and development. UN-Habitat has established an important presence in Darfur as the leading UN agency in the areas of Urban Planning, Land Management and Pro-poor Housing through a variety of large projects that are managed from Khartoum and implemented through component national professional in Darfur.

 

UN-Habitat participated effectively in the Darfur Joint Assessment (DJA) in August 2012 and in the development of Darfur Development Strategy which was endorsed during the Doha Donors’ conference in April 2013 and identified a number of joint programme with other UN agencies and individual projects focusing on Land Conflict resolutions and Land Management, Improving Urban Environment, and enhancing the basic services and infrastructure and livelihoods.

 



 
 Duties and responsibilities:

The Admin/Finance Assistant provides support to the Regional Programme Coordinator and other staff in El-Fashir Office, in all operations (admin, finance and HR) issues.

 

SCOPE OF THE WORK

Under the guidance of the Regional Programme and in coordination with the Operations Analyst in Khartoum; the Admin/Finance Assistant should:

  • Assist in making travel arrangements (including travel authorizations and security clearances) and processing financial claims for project staff and consultants;
  • Make logistical arrangements for workshops, including booking venues, catering needs, etc;
  • Maintain project and office records and filing system;
  • Ensure that necessary office stationery and supplies are stocked ;
  • Maintain project inventory records, and process/follow-up on payments, requisitions and purchase orders and other financial transactions;
  • Assist in processing payments, salaries, allowances, travel entitlements claims etc and other financial matters for project staff, consultant and experts
  • Assist in the process of procurement in tender processing, and maintain list of vendors by categories, 
  • Monitor and follow up with vendors until safe and timely delivery of quality goods and services. Ensure reliability of providers of goods and services.
  • Responsible for developing and managing office fixed assets register, manage inventory exercise and maintain updated management system of assets and ensure timely reporting of project inventory;
  • Perform other related duties as required

 
 Minimum Qualification, Skills and Experience Required:

  • Secondary School Certificate - A University degree in Business administration/accounting and related subjects will be an asset.
  • Five years of experience in finance and administration at least two years with international organization
  • Excellent knowledge of English and Arabic
  • Knowledge and understanding of the UN financial regulations and Rule is an asset

 

SKILLS AND KNOWLEDGE AND ABILITY

  • Extensive experience in project accounting and administrative affairs with ability to communicate in a cross-cultural environment
  • Extensive experience in preparation of financial reports and understanding of international donor requirements
  • Experience in office management, logistic and human resource management systems
  • Understanding and working knowledge with international agencies

Only short-listed candidates will be contacted.
Women Candidates are highly encouraged to apply.
Notice
UNDP, as a matter of practice, does not charge any application, processing fee at any stage of the recruitment.







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