UNDP Khartoum has developed a new programme for 2013-16 with the aim to promoting democratic governance, growth and sustainable development with the emphasis on rights-based, gender sensitive, inclusive and equity. The programme will focus on conflict sensitive way to create an enabling environment for long term conflict prevention across all sectors of society and will provide a basis for mainstreaming conflict and disaster risk sensitive programming across the program. This goal will be pursued through four complementary pillars: 1) Poverty Reduction, Inclusive Growth and Sustainable Livelihoods; 2) Governance and the Rule of Law; 3) Social Cohesion, Peace Consolidation and Peace Dividends and 4) Environment, Energy and Climate Change.

Environment and Energy unit focuses on strengthening capacities at local, regional and national level to manage and utilize natural resources in a sustainable way, to enhance resilience and adaptive capacity to long-term climate change including variability impacts and to reduce the associated risk of natural disasters. Under the guidance of the the Team Leader of Environment and Energy Unit and the Programme Analyst (Climate Change), the project associate acts to support the progress of the project activities and report on all aspects of the Climate Change Adaptation project which is funded by the Foreign Affairs, Trade and Development Canada (FATDC). The project comprises two outcomes namely 1) resilience of food-production systems and food-insecure communities enhanced in the face of climate change and 2) a better understanding of lessons learned and emerging best practices, captured and up-scaled at the national level. The project targets four critical agro-ecological zones in Sudan in order to encompass complexity of productive systems and modify current coping strategies that are being undermined by increasing climate variability and reoccuring hazards, especially  droughts. Project will introduce, concrete innovative adaptation measures and these will help increase robustness and resilience of at least 1,000 highly vulnerable households in each targeted state. By demonstrating viable and cost-effective adaptation options and generating essential knowledge on good practices, the project will also assist the government of Sudan to improve its food security policies and address critical social vulnerabilities that often underpin resource-based conflicts, aggrevating human security conditions. 

Under the overall guidance of the Programme Analyst (Climate Change) and direct supervision of National Project Coordinator, the Project Associate provides project support services ensuring high quality, accuracy and consistency of work. The Project Associate works in close collaboration with the project staff and CO programme team and as required to exchange information and support programme delivery.

Summary of Key Functions:

1. Supports to formulation of project strategies and implementation of the Project Action Plan
2. Supports to management of the project activities
3. Provides administrative supports to the project
4. Supports to resource mobilization
5. Facilitation of knowledge building and knowledge sharing

 

1. Supports formulation of project strategies and implementation of the Project Action Plan focusing on achievement of the following results:

• Collects, analyses and presents the background information for preparation of project activities and effective application of RBM tools and establishment of management targets (BSC).
• Supports formulation on project work plans, budgets, proposals on implementation arrangements.

        2- Provides effective support to management of the project focusing on the achievement of the   following results:

• Creates projects in Atlas, prepares required budget revisions, revise project award and project status, focuses on unutilized funds, operational and financial close of a project.
• Provides guidance to the executing agencies on routine implementation of projects.
• Presents information for audit of projects, supports implementation of audit recommendations.

       3- Provides administrative support to the project focusing on achievement of the following results:

• Reviews projects Financial Reports; prepares non-PO vouchers for project.
• Maintains internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
• Ensures timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, and unapproved vouchers.
• Creates requisitions in Atlas for project, registers of goods receipt in Atlas.
• Makes budget check for requisitions, POs and vouchers.

       4- Supports resource mobilization focusing on achievement of the following results:

• Prepares donor’s profile and keeps record for future references.
• Tracks and reports on mobilized resources, reviews contributions agreement, managing contributions in Atlas.

      5-Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organizes trainings, meetings and workshops for the projects staff.
• Collects the best practices and disseminates the information to the project and other development partners.
• Contributes to knowledge networks and communities of practices.

Impact of Results:

The key results have an impact on the overall performance of the project and success in implementation of project strategies. Accurate analysis, data entry and presentation of information and ensure proper project implementation.

Competencies and Critical Success Factors

Functional Competencies:             

Advocacy/Advancing A Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

• Identifies relevant information for advocacy for a variety of audiences.

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

• Provides information and documentation on specific stages of project implementation.
• Provides background information to identify opportunities for project development and helps drafting proposals.

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

• Analyzes general information and selects materials in support of partnership building initiatives.
• Maintains databases of donor information.
• Tracks and reports on mobilized resources.

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

• Documents and tracks innovative strategies/best practices/new approaches.
• Responds positively to new approaches.

Resource Mobilization (Field Duty Stations)

Level 1.1: Providing information for resource mobilization strategies

• Maintains information/databases on potential and actual donors.
• Maintains database of project files.
• Provides data and information needed for preparation of project documents.

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

• Researches best practices and poses new, more effective ways of doing things.

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position.
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning.
• Demonstrates good knowledge of information technology and applies it in work assignments.
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments.

Global Leadership and Advocacy for UNDP’s Goals

Level 1.1: Research and analysis

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences.

Client Orientation

Level 1.1:  Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion.
• Organizes and prioritizes work schedule to meet client needs and deadlines.
• Responds to client needs promptly.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity.
• Demonstrate corporate knowledge and sound judgment.
• Self-development, initiative-taking.
• Acting as a team player and facilitating team work.
• Facilitating and encouraging open communication in the team, communicating effectively.
• Creating synergies through self-control.
• Managing conflict.
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making.

Education:

Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Work Experience:

7 years of progressively responsible administrative or programme experience is required Experience in the usage of computers and office software packages and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Languages:

Excellent oral and written command of English and Arabic.

Only short-listed candidates will be contacted.
Women Candidates are highly encouraged to apply.
Notice
UNDP, as a matter of practice, does not charge any application, processing fee at any stage of the recruitment.