Under the guidance and supervision of the Programme Specialist, the Programme Assistant provides programme support services to the Democratic Governance Unit performing a variety of standard administrative/logistics services ensuring high quality and accuracy of work. The Programme Assistant promotes a client-oriented approach consistent with UNDP rules and regulations. The Programme Assistant works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.

Key Functions: 1. Ensures implementation of operational strategies, focusing on achievement of the following results: • Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies. • Provision of inputs to the CO administrative business processes mapping and implementation of the internal standard operating procedures (SOPs) • Preparation of administrative team results-oriented workplans 2. Ensures efficient administrative support, focusing on achievement of the following results: • Coordination of travel arrangements. Prepares travel requests , Coordinates with travel unit for travel authorizations, ticket bookings and visa. • Support the organization of workshops: Transportation services, booking of conference room, compile of documents, arrangements of equipment. • Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters. • Verifying vehicle daily log and gas consumption, update and maintenance of vehicle history report, coordinate vehicle maintenance and insurance . • Prompt reporting and investigation of cases of vehicle accidents, damage, loss or theft of items; update and maintenance of vehicle history report. • Raises requisitions as required, and register as general user role in Atlas. • Supervision of unit drivers. 3. Ensures proper common services focusing on achievement of the following result: • Maintenance of common services/office space management to ensure integrated activities on common services and implementation of the UN reform 4. Supports knowledge building and knowledge sharing in the CO, focusing on achievement of the following results: • Organization of trainings for the operations/ projects staff in the unit • Synthesis of lessons learnt and best practices in programme. • Sound contributions to knowledge networks and communities of practice Training of staff on the administrative procedures. • Networks and communities of practice training of staff on the administrative procedures. Briefing/debriefing of staff member on issues relating to area of work. 5. Provides support to proper supply and assets management, focusing on achievement of the following result: • Coordination of assets management in the unit, timely preparation and submission of periodic inventory reports. • Coordination of the provision of reliable and quality office supplies.

• Secondary education. Certification in administration and University Degree in Business or Public Administration are desirable. • 3 to 5 years of relevant experience in administration or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in Atlas. • Fluency in the UN and national language of the duty station

Women Candidates are highly encouraged to apply.
Notice
UNDP, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process.