Under the direct supervison of Operations Officer, the Admin/Finance Associate will be responsible for the following:

Finance: -Assists in preparation of proposals for planning of financial resources and annual budgets -Processes and ensures timely payments of the Country Office; -Processes contracts, agreements and payments to temporary recruited staff i.e. drivers, interpreters, secretaries, consultants for the period of work/replacement; -Maintains financial records of the Programme and Projects and assures accuracy of budget lines , records , receipts , payments, balances , expenditures and other data for day-to-day transactions; -Assists in budgets modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels; -Prepares recurring financial reports as scheduled and special reports as required for budget preparation, audits;prepares reports containing analysis of the financial situation; -Maintains administrative/financial files; -Monitors operational, local staff support and travel budgets; -Keeps and controls disbursement of petty cash; -Liaises with UNDP Sudan Operations Unit, RST and FST on procedures and regulations pertaining to the administrative and financial maintenance; Administrative and Logistic : -Maintains and keeps the appropriate filing systems; -Keeps records and monitors the procurement of office supplies, equipment and contracts for maintenance and repair of office equipment; -Maintains and updates inventory records for expandable and non- expandable equipment; -Updates leave records for local and international staff, maintains schedule for annual leave ; -Makes travel arrangements for the supervisor , other UNAIDS local and international staff members , assists in processing visas , tickets and accommodation; -Assists in organization of national and international workshop , seminars ,visiting missions , field trips ; -Provides logistical support to international consultants’ smooth activities in country; -Coordinates and monitors daily activities of the Drivers, vehicle use maintenance -Security Focal point for national staff Programme -Supports the activities of the UNAIDS Office in Sudan by collecting , disseminating data and information required for the implementation of the current UNAIDS activities as required. Guidelines: UNAIDS and UNDP Administrative guidelines, rules and regulations to be followed . -Direction and support received : -Under the supervision of the UNAIDS Operations Officer will organize work independently ; -Appraisal will be performed at the end of each annual contract and is a subject to contract extension. -Difficulty , sensitivity , nature and importance of work relations : -Inside UNAIDS : Ability to handle confidential matters with professional discretion ; -Outside UNAIDS :Ability to make interact with officials in an appropriate manner and to make sound judgment on need to act on urgent matters. -Work relationships : Typical everyday contacts required with persons outside in immediate work-unit both inside and outside the organization :

-Higher Secondary education in finance, business administration or public science; -5 to 7 years of relevant experience in finance and administration support service; Good communications skills;experience in working with international organizations, preferably UN is an asset; -Strong time management skills and ability to meet deadlines -Fluency in English and Arabic languages; -Computer literacy : MS Package, Internet , Outlook Express; -Experience of working in multi-cultural society -Possibility to work overtime when required - Ability to work under the pressure -Knowledge of People soft/Oracle based applications is highly desirable - Review of work : Supervision is general to review quality of service.

Only short-listed candidates will be contacted. Women candidates are highly encouraged to apply. Notice: UNDP, as a matter of practice, does not charge any applications, processing fee at any stage of the recruitment.

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