Action against hunger is an international humanitarian organization, working in over 40 countries around the world committed to ending child hunger; and helping over 9 million people every year.  

The capital Administrator is going to perform his\her duties on daily basis with regularly supervision from the finance Manager in the area of responsibility.   

Objective 1: Cash Book Management

• Review all payment request, and make sure necessary supporting documents exist and validated by authorized person and the request is eligible to make payment.
• After carefully review of payment request, identify the method of payment and take validation of Fin Co. for payment.
• Record all cash payment to excel cashbooks on daily bases. 
• Make physical cash count on weekly bases and make sure to have a supporting document for each entry of cashbook.
• Make sure all excel cash books are up to date and provide necessary information on demand.
• Make sure to finalize the accountancies by last working day each month and submit to finance co. for review and validation. 
• Do the final monthly accountancy closure no later than 5th of M+1.
• Upload cashbook, cash count and Post back of month M no later than 5th of M+1. 
• Post the accountancy to Agresso as soon it is validated by Finance Co. 
• Capital administrator must read all ACF financial manual and apply it on mission accountancy.
• Process the payroll as soon as validated by Finance Co.

Objective 2:  Bank Book Management,

• Identify the method of payment and carefully review all payment request, and make sure necessary supporting documents exist and validated by authorized person and the request is eligible to make payment.
• Record all payment process through bank to excel bank books on daily bases. 
• Make sure to have a supporting document for each entry of bankbook.
• Make bank reconciliation on first day of following month.
• Make sure all excel bank books are up to date and provide necessary information on demand.
• Make sure to finalize the accountancies by last working day each month and submit to finance co. for review and validation. 
• Do the final monthly accountancy closure no later than 5th of M+1.
• Upload bankbook, bank reconciliation and Postback of month no later than 5th of M+1. 
• Post the accountancy to Agresso as soon as it is validated by Finance Co. 
• Capital administrator must read all ACF financial manual and apply it on mission accountancy.
• Process the payroll as soon as validated by Finance Co.
• Make sure to review and take the necessary validation before making any transfer to bases.

Objective 3: Archiving

• Scan all supporting documents and archive it digitally in ACH archive platform.
• Properly archive all supporting documents by months & by book.
• Make sure all supporting documents are available and required signature are complete.
• Provide the supporting document as whenever requested for auditing or review by authorized person.

Objective 4: Additional responsibility:

• Ensure team spirit and motivation within ACH team.
• Any other administrative duties assigned by the Finance Manager .
• Fulfil any duties that are inherent to the position and requested according to mission needs and context.

Internal relations: Line management of all officers and assistants at White Nile base and sub-bases; technical support from Port Sudan  coordination staff (Nutrition, Health, WASH, FSL, MEAL, Advocacy, Gender & Protection, Logs, Finance & Admin, HR, Liaison).

• External relations: Implementing partners, relevant authorities and stakeholders at federal and state levels, beneficiaries (donors during field visits and based on CD request).

Notes :

Notes:

 - To apply for this job, you must visit our recruitment website at the following link: Accion Contra El Hambre - Trabaja con Nosotros (acf-e.org)

- Only shortlisted Candidates will be contact for further recruitment steps.

Action against Hunger is committed to preventing any type of unwanted behavior at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expect all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.